MANAGEMENT OF THE HEADWATERS FUND
https://co.humboldt.ca.us/countycode/T2-D15.pdf
TITLE II – ADMINISTRATION
DIVISION 15
MANAGEMENT OF THE HEADWATERS FUND
Chapter 1 – Headwaters Fund Charter
§ 2151-1. Name and Purpose.
§ 2151-2. Fund Structure and Activities
§ 2151-3. Control and Oversight.
§ 2151-4. Program Rules.
§ 2151-5. Revisions and Amendments.
136
TITLE II – ADMINISTRATION
DIVISION 15
MANAGEMENT OF THE HEADWATERS FUND
CHAPTER 1
HEADWATERS FUND CHARTER
2151-1. NAME AND PURPOSE.
a) Name: The Headwaters Fund (HWF) (Ord. No. 2289, § 1, 12/17/2002)
b) Purpose
i) To use the values, principles and strategies of the County’s
Comprehensive Economic Development Strategy, currently known as
Prosperity! The North Coast Strategy to:
a) Support the growth of base industry clusters and increase
the number of sustainable jobs that pay near or above the
median income; (Ord. No. 2289, § 1, 12/17/2002)
b) Enhance the quality of life through social and
environmental projects that promote healthy communities and
protect and enhance the natural environment. (Ord. No. 2289,
§ 1, 12/17/2002)
ii) To manage the HWF to:
a) Attract and leverage additional capital and grants in the
local economy; (Ord. No. 2289, § 1, 12/17/2002)
b) Keep the funds working in the community in perpetuity (Ord.
No. 2289, § 1, 12/17/2002)
c) Reflect community priorities and create maximum public
benefit over the long-term; (Ord. No. 2289, § 1, 12/17/2002)
d) Make the decision process objective, non-political and easy
for the public to participate in and understand; (Ord. No.
2289, § 1, 12/17/2002)
e) Manage the funds efficiently and cost effectively; (Ord. No.
2289, § 1, 12/17/2002)
f) Track and publicize the economic, social and environmental
gains. (Ord. No. 2289, § 1, 12/17/2002)
c) The management objective is to maximize the amount of money working
within the community providing desired benefits while preserving the
Headwaters Fund principal. (Ord. No. 2289, § 1, 12/17/2002)
2151-2. FUND STRUCTURE AND ACTIVITIES.
a) Investments in the community will be made in three categories:
i) Revolving Loan Fund
a) Investments in businesses and non-profit organizations will
be made through the Revolving Loan Fund administered by
qualified financial institutions working under Board of
Supervisor approved contracts. (Ord. No. 2289, § 1, 12/17/2002)
b) Potential financing investments include debt, near-equity,
and equity financing to businesses and non-profit
organizations. (Ord. No. 2289, § 1, 12/17/2002)
c) Financing will provide capital to a wide range of
businesses to fill gaps in the market for available
financing, while still maintaining good banking practices.
(Ord. No. 2289, § 1, 12/17/2002)
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§ 2151-2
ii) Community Investment Fund
a) The Community Investment Fund is a grant and loan program
intended for community endowments, revolving loan programs
and infrastructure projects that will result in permanent,
tangible benefits to the community. Eligible endowments and
revolving loan fund projects must demonstrate the ability
to operate sustainable programs with the funds provided
from the Community Investment Fund. (Ord. No. 2289, § 1,
12/17/2002)
b) The Fund is administered by the Headwaters Fund Board, with
the Board of Supervisors having final authority. (Ord. No.
2289, § 1, 12/17/2002)
c) Government jurisdictions and non-profit organizations are
eligible for funds. (Ord. No. 2289, § 1, 12/17/2002)
d) Endowments and revolving loan fund projects must obtain a
minimum of 50% of the funding required from other sources.
Infrastructure projects must obtain a minimum of 75% of
outside funding and demonstrate the value of the project to
the growth of base industry clusters. (Ord. No. 2289, § 1,
12/17/2002)
iii) Grant Fund
a) The Grant Fund provides grants for community projects. Nonprofit
organizations and government jurisdictions are
eligible to apply for funding. (Ord. No. 2289, § 1, 12/17/2002)
b) The Grant Fund is administered by the Headwaters Fund
Board, with the Board of Supervisors having final
authority. (Ord. No. 2289, § 1, 12/17/2002)
c) Government jurisdictions and non-profit organizations are
eligible to apply for funds. (Ord. No. 2289, § 1, 12/17/2002)
b) Headwaters Liquidity Fund
i) The Humboldt County Treasurer’s Investment Pool acts as bank for
the funds that are not committed to financing investments or
grants in the Revolving Loan Fund, Community Investment Fund, and
Grant Fund. Funds in this “Headwaters Liquidity Fund” are
invested by the Treasurer/Tax Collector for safety, liquidity,
and yield. (Ord. No. 2289, § 1, 12/17/2002)
c) Distinction between Headwaters Funds and County Funds
i) Timber Yield Tax Payments: As stipulated by the Board of
Supervisors, a one-time lump sum of $4,013,243 will be deducted
from the Headwaters Fund and deposited in a separate
Treasurer/Tax Collector administered interest bearing trust
account entitled “Headwaters Sale Timber Yield Tax Loss.” This
lump sum is based on an estimate of the reduction of Timber Yield
Tax Payments to the County General Fund resulting from the sale
and preservation of the Headwaters Forest. The lump sum equates
to an annual series of payments in the amount of $308,711 per
year for a 13 year period. These funds are unrestricted and may
be used for general purpose County expenditures at the discretion
of the Board of Supervisors. (Ord. No. 2289, § 1, 12/17/2002)
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§ 2151-2
ii) County Economic Development Division Payments: As stipulated by
the Board of Supervisors, a one-time lump sum of $1,800,000 will
be deducted from the Headwaters Fund and deposited in a separate
Treasurer/Tax Collector administered interest bearing trust
account entitled “Headwaters Sale Economic Division
Administrative Fund.” This lump sum is equivalent to an estimate
of the annual administrative costs required by the County’s
economic development program. The lump sum equates to an annual
series of payments in the amount of $90,000 per year for a 20
year period. These funds are restricted to the County’s economic
development program. The Board of Supervisors approves
expenditures from this fund through standard County budgeting
procedures. (Ord. No. 2289, § 1, 12/17/2002)
iii) Other than the two preceding exceptions, Headwaters Funds are
segregated from the General Fund and budget of the County. The
funds are irrevocably committed to the Headwaters Fund and cannot
be used for financing on-going government operations. The funds
are considered “un-available” to the County for general purpose
spending or working capital, even during times of fiscal
emergencies. (Ord. No. 2289, § 1, 12/17/2002)
d) Variances to guidelines for the Revolving Loan Fund, Community
Investment Fund, and Grant Fund can be granted for specific projects
under select circumstances where it can be shown that the variance will
further the ultimate goals of the Fund. To qualify for a funding
criteria variance, a project must provide extraordinary benefits in
line with the appropriate ranking criteria. Funding variance
applications must fit under the “Extraordinary Project Criteria” in the
Community Investment Fund manual and shall be approved by the Board of
Supervisors by a four-fifths super-majority vote. However, variances
cannot include any use of Headwaters Fund monies for general County
purposes. (Ord. No. 2289, § 1, 12/17/2002)
2151-3. CONTROL AND OVERSIGHT.
a) Within the scope of powers outlined in this document, the Board of
Supervisors has final authority on use of Headwaters Funds. A
Headwaters Fund Board, County Economic Development Division staff and
the Treasurer/Tax Collector implement the program. Applications for
funding from local businesses, community groups and governmental
organizations are brought to the Headwaters Fund Board or qualified
financial institutions. (Ord. No. 2289, § 1, 12/17/2002)
b) The Board of Supervisors has the final authority and accountability for
the use of the funds, within the scope of powers outlined in this
document. They appoint members to the Headwaters Fund Board and oversee
County staff support. They review and approve Headwaters Fund Board
funding recommendations. The Board also provides oversight of the
process focusing on the following issues: (Ord. No. 2289, § 1, 12/17/2002)
i) Adherence to the Headwaters Fund Charter; (Ord. No. 2289, § 1,
12/17/2002)
ii) Review and approval of policies and annual budgets; (Ord. No. 2289,
§ 1, 12/17/2002)
iii) Public involvement and reporting; (Ord. No. 2289, § 1, 12/17/2002)
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§ 2151-3
iv) Objective implementation of the grant approval process; (Ord. No.
2289, § 1, 12/17/2002)
v) Approval of Grant and Community Investment Fund projects
recommended by Headwaters Fund Board and staff; (Ord. No. 2289, §
1, 12/17/2002)
vi) Proper financial management of the Liquidity Fund, Revolving Loan
Funds, Community Investment Funds, and Grant Funds; (Ord. No. 2289,
§ 1, 12/17/2002)
vii) Periodic updates and revisions to the Charter. (Ord. No. 2289, § 1,
12/17/2002)
c) The Headwaters Fund Board (HFB) consists of seven members of the
community appointed by the Board of Supervisors. The role of the HFB is
the following: (Ord. No. 2289, § 1, 12/17/2002)
i) Reviews and recommends to the Board of Supervisors the Grant and
Community Investment Fund projects for funding according to
Headwaters Fund guidelines; (Ord. No. 2289, § 1, 12/17/2002)
ii) Recommends to the Board of Supervisors the annual budgets for
loans, investments, grants and administration; (Ord. No. 2289, § 1,
12/17/2002)
iii) Recommends to the Board of Supervisors the Headwaters Fund
policies and funding criteria; (Ord. No. 2289, § 1, 12/17/2002)
iv) Reviews portfolio management strategy in accordance with Charter
goals; (Ord. No. 2289, § 1, 12/17/2002)
v) Recommends to the Board of Supervisors updates, revisions and
variances to the Headwaters Fund Charter; (Ord. No. 2289, § 1,
12/17/2002)
vi) Issues annual Community Benefits Report on the overall Headwaters
Fund portfolio. The Community Benefits Report will summarize
chosen projects of the Headwaters Fund and their benefits to the
community. The report will include a financial summary of fund
balances, expenditures, and revenues and a profile of significant
community outreach, public participation and application
processing activities. (Ord. No. 2289, § 1, 12/17/2002)
vii) The HFB will be provided with staff support and an annual budget
for technical or financial consulting to assist in application
analysis and review. (Ord. No. 2289, § 1, 12/17/2002)
d) Treasurer/Tax Collector manages the Headwaters Liquidity Fund. This
fund contains the primary principal. Disbursements are made from this
fund to the Revolving Loan Fund, Community Investment Fund and Grant
Fund as funding applications are approved. The Treasurer/Tax Collector
must abide by public investment and Headwaters Fund guidelines and
periodically report financial activity. (Ord. No. 2289, § 1, 12/17/2002)
e) Headwaters Fund Staff consists of the Director of Community Development
Services and staff of the Economic Development Division. The role of
the staff is the following: (Ord. No. 2289, § 1, 12/17/2002)
i) Implementation of the Headwaters Fund program from development
and administration of systems, to program evaluation and
reporting; (Ord. No. 2289, § 1, 12/17/2002)
ii) Assists the public in preparing Grant and Community Investment
Fund applications; (Ord. No. 2289, § 1, 12/17/2002)
iii) Screens Grant and Community Investment Fund project applications;
(Ord. No. 2289, § 1, 12/17/2002)
iv) Monitors loan portfolio and financial institution performance;
(Ord. No. 2289, § 1, 12/17/2002)
v) Collects and compiles data on investment impacts and prepares
annual draft of Community Benefits Report; (Ord. No. 2289, § 1,
12/17/2002)
vi) Works jointly with Treasurer/Tax Collector on financial
management and reporting; (Ord. No. 2289, § 1, 12/17/2002)
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§ 2151-3
vii) Maintains budgets, accounting and bookkeeping systems with the
County Auditor and Controller; (Ord. No. 2289, § 1, 12/17/2002)
viii) Provides public information, maintains program manuals and
records, and provides legal support to HFB; (Ord. No. 2289, § 1,
12/17/2002)
ix) Provides administrative support to HFB and Board of Supervisors.
(Ord. No. 2289, § 1, 12/17/2002)
x) Legal support is provided by the County Counsel assigned to
Community Development Services. Staff will be ultimately
responsible to the Board of Supervisors for meeting Headwaters
Fund expectations. (Ord. No. 2289, § 1, 12/17/2002)
f) Qualified Financial Institutions package, underwrite, and service
financing made through the Headwaters Revolving Loan Fund. A financial
institution applies to the Headwaters Fund staff and HFB to become a
qualified financial institution; the Board of Supervisors approves
financial institution contracts for access to Headwaters Revolving Loan
Funds. Loan products, terms, audit provision and reporting are
specified by contract. Contract terms must be consistent with the Board
of Supervisors adopted Revolving Loan Fund Administration Manual.
i) Revolving Loan Fund applicants apply directly to these financial
institutions for funding. The financial institutions evaluate and
approve the financing according to their criteria, the Headwaters
Fund criteria, and the specific covenants of their contracts with
the County. (Ord. No. 2289, § 1, 12/17/2002)
g) Local Businesses, Community Groups and Governments prepare loan and
grant applications consistent with Headwaters Fund criteria and
implement Headwaters Fund projects under contract with qualified
financial institutions or the County. (Ord. No. 2289, § 1, 12/17/2002)
2151-4. PROGRAM RULES.
a) The operations of the Headwaters Fund shall be governed by this Charter
and the following Program Manuals: (Ord. No. 2289, § 1, 12/17/2002)
i) Headwaters Fund Board Manual; (Ord. No. 2289, § 1, 12/17/2002)
ii) Headwaters Revolving Loan Fund Manual; (Ord. No. 2289, § 1,
12/17/2002)
iii) Headwaters Grant Fund Manual; (Ord. No. 2289, § 1, 12/17/2002)
iv) Headwaters Community Investment Fund Manual; (Ord. No. 2289, § 1,
12/17/2002)
v) Other manuals as needed. (Ord. No. 2289, § 1, 12/17/2002)
b) The Board of Supervisors shall adopt the Charter by ordinance. The
Program Manuals shall be adopted by resolution. (Ord. No. 2289, § 1,
12/17/2002)
2151-5. REVISIONS AND AMENDMENTS.
a) Sections 1 and 2 of this document (Name & Purpose, Fund Structure and
Activities), can only be changed by Humboldt County voter approval in
a simple majority referendum. (Ord. No. 2289, § 1, 12/17/2002)
b) Changes in any other section of this document must be approved by the
Board of Supervisors with a four-fifths vote. Under no circumstances,
except those specifically outlined in section 2C of this document, will
Headwaters Fund monies be accessible for general purpose County
spending. The Charter shall be subject to a comprehensive review after
the first full year of operation and once every three years thereafter.
(Ord. No. 2289, § 1, 12/17/2002)
141
§ 2151-5
c) Major modifications of the Program Manuals must also be approved by the
Board of Supervisors by a majority vote. Minor modifications of the
Program Manuals involving technical updates, correction of errors and
editorial content or format can be completed by staff and approved by
the Headwaters Fund Board. The Program Manuals shall be subject to a
comprehensive review after the first full year of operation and once
every three years thereafter. (Ord. No. 2289, § 1, 12/17/2002)
d) The comprehensive reviews of the Charter and Program Manuals will
include an evaluation of the Fund’s effectiveness and recommendations
for revisions or amendments. The public and participants in Fund
activities will be given an opportunity to provide comment and
participate in the drafting of the review. The review will be prepared
by staff and incorporated in the annual Community Benefits Report. The
report will be reviewed and approved by the Headwaters Fund Board and
forwarded, with recommendations, to the Board of Supervisors. (Ord. No.
2289, § 1, 12/17/2002)
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